Built for gyms that want simplicity
No bloated feature lists. No modules you'll never open. Just the tools independent gym owners actually use every day.
Member Tracking
Add members in seconds with name, phone, email, and membership duration. See who's active, expiring, and overdue at a glance - color-coded so you know exactly where to focus.
- Add a new member in under 10 seconds
- Auto-calculates membership end date from start + duration
- Color-coded status: green (active), yellow (expiring soon), red (expired)
- See every member in one simple list
- Edit or remove members anytime
Member List - Color-coded expiry tracking
Expiry Dashboard
Your whole gym on one screen. Total members, expiring this week, already expired - three numbers that tell you everything. Plus a recent members list so you always know what's happening.
- Three stat cards: total members, expiring this week, expired
- Recent members mini-table with quick access
- Days left shown for every member
- Red highlight for members expiring within 5 days
- No training required - if you can use Gmail, you can use this
Dashboard - Stats + Recent Members
Automatic Email Reminders
RepDesk sends email reminders to you 5 days before any membership expires. No manual checking. No forgotten renewals. Members renew before you even notice they were about to lapse.
- Automated daily check - runs every morning at 8 AM
- Email sent to gym owner with member details
- Fires exactly 5 days before expiry
- Includes member name, expiry date, and days left
- Powered by Resend - reliable, fast delivery
Reminder Email - Sent to Gym Owner
Simple Add Member Form
No 20-field forms. Just the essentials - name, phone, email, membership start date, and duration in months. That's all you need. Add a member and get back to coaching.
- Five fields. That's it.
- Auto-populates today's date as start date
- Duration in months - we calculate the rest
- Validation built in - no bad data
- Edit any member's details later with one click
Add Member Form - Clean & Simple
RepDesk vs. the rest
| Feature | RepDesk | Mindbody | Glofox |
|---|---|---|---|
| Monthly price | $49 | $200+ | $150+ |
| Setup time | 10 minutes | Days/weeks | Days |
| Member tracking | ✓ | ✓ | ✓ |
| Auto reminders | ✓ | In-app only | In-app only |
| Personal support | Direct email | Ticket system | Ticket system |
| Contract required | No | Yes | Yes |
| Free trial | 30 days | Limited | Limited |
| Data import | Free | Extra cost | Extra cost |
See it in action
Start your free trial and explore every feature. No credit card required.
Start Free - 30 Days